Business, Computer Science and Applied Technologies needed to have a technology to manage logistics for its 7 departments to provide exceptional service to its students. It required integrating information delivered by faculty for class schedule, office hours, and syllabus. De Anza was collecting this information using emails, Google Docs and shared directories.
In each term, dozens of courses are taught in each department, by over 100+ full and part-time faculty. This meant gathering information from each faculty regarding their teaching preferences, syllabus, contact information and final exam schedule for each term. This in turn required courses, sections, location and term information in one place. Setting up of this by department chairs and staff can take several hours or even days. Not to mention, there are chances of data inaccuracy, when trying to gather information from multiple sources.
“To be honest, we have not unlocked the whole potential of the product yet. But so far, it is impressive. Not to mention, less paper in the filing cabinets.”Moaty Fayek – Dean of Business, Computer Science and Applied Technologies De Anza College
BCAT needed to provide timely delivery of information at start of the quarter for every student. "We want our students to have a rich learning experience and have accurate information about classes they are taking. And we want to make it easy for our faculty to get that to us" says Dean Fayek.
Delivering accurate information is something traditional tools cannot do. With information flowing in daily from faculty and staff, the Division sought to further improve on performance of Staff, by trying to find a solution to automate data collection. In short, the Division of Business, Computer Science and Applied Technologies at De Anza College wanted:
- New technology to boost speed of information collection from faculty.
- A way to significantly improve productivity and delivery of information from faculty to students.
- Enhanced scalability for its staff.
- Data accuracy from one source system.
- Reliable and predictable dashboard for management to have a bird's eye view of the Department.